OnComply vs TrackMyVendor
Both publish their pricing and sell self-serve. TrackMyVendor tracks documents and alerts you; OnComply collects the full onboarding checklist and blocks work and payment the moment a document lapses.
14-day free trial · No credit card required · Every plan's price is published
OnComply vs TrackMyVendor, side by side
TrackMyVendor is a lightweight, self-serve compliance dashboard with published pricing and a free tier, focused on COI tracking, license verification, and expiration alerts. OnComply adds the rest of vendor onboarding, including ACH, contracts, TIN verification, and can-work/can-pay enforcement.
| OnComply | TrackMyVendor | |
|---|---|---|
| Entry price | $29/mo flat, published on the pricing page ($29 to $999 a month by vendor count) | Published: free up to 25 contractors, then $39/mo (2 users) or $79/mo (unlimited users) |
| How you buy | Self-serve: 14-day free trial, no credit card, no sales call required | Self-serve: free tier and 30-day trial, no credit card |
| Vendor experience | Vendors get one link and upload, fill, and sign everything without creating an account | Contractors upload their own documents through secure magic links |
| Enforcement | Live can-work / can-pay status per vendor; work and payment are blocked the moment a document expires, with the exact reason shown | Compliance scores and automated expiration alerts at 90/60/30/7 days |
| Document scope | Every plan includes W-9s, COIs, ACH forms, licenses, fill-and-sign contracts, and custom forms, with no per-document fees | COIs, W-9s, licenses, workers' comp, and related certificates; ACH, contracts, and e-signature are not advertised |
| Best for | GCs, property managers, and AP teams with 10 to 500 vendors who need the whole onboarding checklist enforced at work and payment | Small teams and HOAs that want low-cost document tracking, state-license verification, and expiration alerts |
TrackMyVendor details reflect its public website and published materials as of August 2026. If something is out of date, email admin@oncomply.biz and we will correct it.
Feature for feature
OnComply covers the whole vendor onboarding checklist in one portal, including documents beyond COIs. Here is the full capability set side by side.
| Capability | OnComply | TrackMyVendor |
|---|---|---|
| COI tracking & validation | Automatically extracts coverage limits, effective dates, and insured name, then validates them against your per-group minimums | |
| W-9 collection | Extracted and validated automatically: name, TIN, entity classification, address, signature | Collected via magic links |
| Real-time IRS TIN verification | Cross-checks vendor EINs against IRS records during onboarding, $0.95 per verification | Not advertised |
| ACH / banking collection | Checksum-validated routing and account numbers, e-signed authorization PDF, envelope-encrypted, masked by default behind step-up authentication | Not advertised |
| Contract fill & sign | Any PDF with fillable fields; every signature ships a cryptographic evidence package (digests, event log, timestamps) | Not advertised |
| License & certificate tracking | Trade, professional, and business licenses plus tax-exemption certificates, with expiration alerts | Tracks licenses and verifies them against official state databases in several states, with daily status checks |
| Custom forms & custom PDFs | Build your own fields, validation logic, and extraction rules | Not advertised |
| Can-work / can-pay enforcement | Independent work and payment flags with reason codes and configurable grace periods. Vendors are blocked the moment a document lapses | Compliance scores and alerts; work or payment blocking is not advertised |
| Automatic renewals | Reminders plus scoped renewal links, so vendors resubmit only what expired | Automated expiration alerts at 90/60/30/7 days |
| Document review | Confidence-scored extraction with a manual review queue and auditable overrides | AI parsing of COI carrier, coverage, limits, and expiration dates |
| Audit trail & exports | Append-only log of every action; one-click compliance, expiration, e-signature, and audit-log exports | Timestamped records and exportable compliance reports |
| API & webhooks | Real-time eligibility API (single + bulk), scoped keys, signed webhooks with retry, SFTP delivery | Zapier and Make integrations; a public API is not advertised |
| Accounting sync | QuickBooks Online vendor sync with verified-vendor release | Not advertised |
| No-login vendor experience | One link on any device, with no account and no app download |
“Not advertised” means we could not find the capability on TrackMyVendor's public site as of August 2026. If we got one wrong, email admin@oncomply.biz and we will correct it.
Choose OnComply if…
- COIs are only part of your problem. You also chase W-9s, ACH forms, licenses, and signed contracts.
- You want expired documents to block work and payment automatically instead of only changing a score and sending alerts.
- You pay vendors and need banking details collected, validated, and encrypted, with TIN verification before the first payment.
- You want compliance status wired into your own systems through a real-time API, signed webhooks, or QuickBooks.
Choose TrackMyVendor if…
- You have 25 or fewer contractors and want a genuinely free tracking tool.
- You mainly need expiration alerts and a compliance dashboard at the lowest possible price.
- Automated license verification against official state databases is your top requirement.
Common questions
What is the main difference between OnComply and TrackMyVendor?
Depth of the workflow. TrackMyVendor is a lightweight tracking dashboard: it collects COIs, W-9s, and licenses, scores compliance, and alerts you before documents expire. OnComply runs the whole onboarding checklist, adding ACH banking collection, fill-and-sign contracts, custom forms, and IRS TIN verification, and then enforces the result: vendors are blocked from work and payment the moment a required document lapses.
Isn't TrackMyVendor cheaper than OnComply?
Often, yes, and we say so plainly. TrackMyVendor is free up to 25 contractors and $39 to $79 a month beyond that, as of August 2026. OnComply starts at $29 a month and rises with vendor count because it does more per vendor: banking and contract collection, TIN verification, and can-work/can-pay enforcement. If you only need expiration alerts, TrackMyVendor may be all you need.
Does OnComply verify licenses against state databases like TrackMyVendor?
No. TrackMyVendor advertises automated verification against official state license databases in several states, which is a genuine strength. OnComply tracks trade, professional, and business licenses with expiration alerts and validated uploads, but does not query state databases today.
Does OnComply have a free tier?
No free tier, but every plan starts with a 14-day free trial with no credit card, and all plans are published: $29, $69, $179, $449, and $999 per month, banded by active vendor count. Your data is exportable at any time, so trying it is not a lock-in decision.
Can I switch from TrackMyVendor to OnComply?
Yes. Create your vendor groups, set COI minimums and other document requirements, and invite vendors with one link. Most teams are collecting within a day. Because vendors don't need accounts on either product, there is no vendor-side migration to manage.
See it with your own vendors
Set up a vendor group in 15 minutes and send one real invite. No card required, and the pricing you saw above is the pricing you pay.